Build a basic Canvas App

To build a basic canvas app in Power Apps, you can follow these steps:

  1. Start Power Apps Studio or go to
  2. Select ‘Canvas App’ and choose a blank app template.
  3. Choose the ‘Phone’ or ‘Tablet’ layout depending on the target device.
  4. In the right-side panel, add controls like text boxes, dropdowns, buttons, and other components as required.
  5. Connect the app to a data source like SharePoint, Excel, or a custom API.
  6. Set up formula-based logic for controls and buttons using the formula bar.
  7. Test the app by previewing it in the app simulator.
  8. Publish the app to share it with others or integrate it into other solutions.

Types of Data sources

Canvas apps in Microsoft Power Platform can connect to a variety of data sources including:

  • Common data service (CDS) or dataverse
  • SharePoint lists and libraries
  • OneDrive for Business
  • SQL Server databases
  • Excel files
  • Dynamics 365 apps
  • Other cloud services such as Google Drive, Dropbox, and Salesforce.

These data sources can be used to retrieve, create, update, and delete data within the canvas app.

Connecting data using Connectors

Canvas apps in Power Apps can connect to various data sources to fetch data and display it in the app. The types of connectors available in Power Apps include:

  • Common Data Service (CDS) Connector: This connector provides access to data stored in the Common Data Service, which is a cloud-based data platform that enables app building and data management.
  • SharePoint Connector: This connector provides access to SharePoint data and allows you to retrieve data from SharePoint lists, files, and other data types.
  • Excel Connector: This connector allows you to connect to an Excel workbook stored on OneDrive or SharePoint and retrieve data from the workbook.
  • SQL Connector: This connector provides access to data stored in SQL Server and allows you to fetch data from SQL Server databases.
  • Salesforce Connector: This connector provides access to data stored in Salesforce and allows you to fetch data from Salesforce objects such as contacts, leads, and opportunities.
  • OneDrive Connector: This connector provides access to data stored in OneDrive and allows you to fetch data from OneDrive files such as Excel workbooks, Word documents, and images.

There are many other connectors available in Power Apps, each with specific capabilities and use cases. These connectors allow you to fetch data from different data sources, which can then be used in your canvas app to create dynamic, data-driven experiences.

Create an app from data

A canvas app in Power Apps can be created from data by connecting to a data source, such as Excel, SharePoint, Dynamics 365, or other sources. The steps to create a canvas app from data are as follows:

  1. Choose the data source: The first step is to choose the data source you want to use for the canvas app. You can use various data sources, such as Excel, SharePoint, Dynamics 365, or other sources.
  2. Connect to the data source: After choosing the data source, you can connect to it using the relevant connector. You can connect to the data source by entering the connection details, such as the URL and credentials.
  3. Create the app: Once you have connected to the data source, you can create the canvas app. You can choose the app layout, and add controls, such as text boxes, drop-down lists, and checkboxes, to capture user input.
  4. Bind data to controls: You can bind the data from the data source to the controls in the canvas app. This will allow the app to display data and provide the ability to update or add data to the data source.
  5. Preview and publish: Once the app is created and data is bound to the controls, you can preview the app to ensure it works as expected. If everything is working as expected, you can publish the app for others to use.

By using a canvas app, you can quickly create an app that provides a user-friendly interface for accessing data from a data source and enables users to update or add data to the data source.

Use controls to design user experience

Controls in Power Apps are used to design the user interface and experience of a canvas app. There are different types of controls available, including text input controls, sliders, drop-down lists, checkboxes, buttons, images, and more. Controls can be customized to suit specific design requirements, such as adjusting font size, color, and formatting. When building a canvas app, it’s important to choose the right control for the right purpose and to ensure that the controls are arranged in a logical and intuitive manner. The selection and arrangement of controls affect the overall look and feel of the app, as well as the ease of use for the end user.

Publish and share an app

Publishing and sharing a canvas app can be done in the following steps:

  1. From the Power Apps studio, go to File > Share > Sharepoint or Teams.
  2. Choose the desired option for sharing: Publish to the organization or Share as a custom app.
  3. Fill out the necessary information, such as the app name and description, and click on Publish.
  4. For sharing as a custom app, invite users or groups by entering their email addresses, and selecting the desired access level: edit or run.
  5. The published or shared app can now be accessed by others through SharePoint or Teams and can be added as a tab in Teams or embedded in a SharePoint page.

Note: It is important to have the proper licensing and access to the environments used for sharing and publishing. The level of access for users can also be managed and updated as needed.


Describe Connectors

Connectors in Microsoft Power Platform are a set of pre-built integrations that allow for the seamless flow of data between the Power Platform and other applications and services. Connectors allow for the following capabilities:

  • Data Integration: Connectors allow for easy integration of data from a variety of sources, such as SharePoint, Salesforce, and Google Drive, into the Power Platform.
  • Automated Workflows: Connectors can be used in Power Automate to automate workflows and streamline business processes. For example, a connector for SharePoint can be used to automate the process of uploading a document to a specific folder.
  • Customizable Integration: Connectors can be customized to meet specific business requirements and can be used to integrate with custom or proprietary systems.
  • Easy to Use: Connectors have a simple and intuitive user interface, making it easy to set up and configure integrations without requiring extensive technical knowledge.
  • Secure: Connectors use secure protocols, such as OAuth, to ensure the secure flow of data between the Power Platform and other systems.

In summary, connectors in Microsoft Power Platform are a powerful tool for integrating data and automating workflows, providing businesses with the ability to seamlessly integrate the Power Platform with other systems and services. They help businesses to streamline processes, increase efficiency, and improve the overall user experience.


Triggers in Power Automate are the starting point of a workflow. They initiate the automation process when a specific event or condition occurs. There are several types of triggers in Power Automate:

  • Manual trigger: Triggered by a user action, such as clicking a button.
  • Recurrence trigger: Triggered at specified intervals, such as every hour or every day.
  • Power Apps trigger: Triggered by action within a Power App.
  • Microsoft Forms trigger: Triggered by submission in a Microsoft Forms form.
  • Power BI trigger: Triggered by a data change in a Power BI data set.
  • SharePoint trigger: Triggered by an action in a SharePoint list or library.

Triggers are used to automate a variety of processes and tasks, such as sending notifications, updating data, or creating records in a database. They are a key component of Power Automate workflows, helping organizations streamline their processes and increase productivity.


Actions in Power Automate are the steps that are performed after a trigger is activated. They represent the tasks that are automated by the workflow. Some common actions in Power Automate include:

  • Send an email: Sends an email to one or more recipients.
  • Create a record: Creates a new record in a database or data source.
  • Update a record: Updates an existing record in a database or data source.
  • Get a record: Retrieves a specific record from a database or data source.
  • Delete a record: Deletes a record from a database or data source.
  • Start a flow: Triggers another Power Automate flow.
  • HTTP request: Makes a request to an external API or service.
  • SharePoint: Performs actions within a SharePoint site, such as creating a list item or uploading a file.

Actions are combined to form workflows in Power Automate. They help automate a variety of business processes, such as sending notifications, updating records, or creating reports. By using actions, organizations can improve productivity, save time, and streamline their processes.

Licensing Options

The licensing options for Power Automate connectors vary depending on the type of connector and the services it accesses. Some connectors are included with Power Automate licenses, while others may require additional licenses or a paid subscription to the third-party service. It’s important to review the specific licensing requirements for each connector to ensure compliance and avoid additional costs. It’s also important to note that some connectors may have usage limits or restrictions, so it’s important to review the documentation for each connector to understand its capabilities and limitations.